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University Resources, Operations and Policies

Service Catalog


Office of Finance and Administration

Annual Security and Fire Safety Report: Collecting, Classifying, and Publishing

The University is committed to ensuring, as far as is reasonable and practicable, the security and safety of all students, staff, visitors and contractors whilst using and accessing the University campus.


Authorized Signature Policy

It is the policy of Adelphi University that appropriate internal controls and accepted best practices be utilized in the approval of all financial transactions.


Bill Payment

Guidance to students on the tuition and fee payment procedure.


Budget Preparation

Each department must carefully prepare and monitor its approved budget in detail on at least a monthly basis.


Campus Security Authority (Clery Act): Identifying and Training CSAs

According to a federal law known as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Adelphi University is required to disclose “statistics concerning the occurrence of certain criminal offenses reported to local law enforcement agencies or any official of the institution who is defined as a “Campus Security Authority.”


Capital Assets, Purchasing and Initiating a Purchase

University purchasing policies and procedures apply uniformly to all funds administered by the University, whether they are unrestricted or restricted funds.


Commercial Driver License (Bus Drivers)

Most University bus drivers are required to have a Commercial Driver License.


Contract Review

It is imperative that employees intending to enter into a contract with outside parties adhere to established procedures to protect Adelphi and themselves against this risk exposure.


Costing Policy

Guidance to PI’s and their staff for monitoring costs that are in compliance with sponsor requirements and University policy.


Credit Card Acceptance and Processing

Rquirements for the acceptance and processing of credit card payments and for the protection of Cardholder Data in accordance with the Payment Card Industry Data Security Standards.


Defensive Driving Class

All university personnel that are permitted to operate a university owned, non-owned or rented vehicle must take a NYS sanctioned 6 hour Defensive Driving Class.



It is the policy of Adelphi University to adopt and adhere to standards that are designed to ensure the proper management, administration and compliance of restricted endowment funds.


Establishing and Maintaining Bank Accounts at Financial Institutions Policy

The University must institute consistent financial controls for establishing and maintaining all bank accounts to enable appropriate stewardship of its assets, cost-effective business practices, and accurate financial reporting.


Federal Grant Subrecipient Monitoring Policy

Adelphi evaluates and monitors the financial and programmatic performance of Subrecipients, and assesses their capacity to properly manage a Subaward.


Fleet Management

The Finance Office monitors all maintenance on university vehicles.


Grants and Award Management and Closeout

The policy provides requirements that are intended to facilitate the timely and accurate processing and recording of financial transactions and the management and closeout of sponsored projects.


Investment Policies

Adelphi intends to typically use pooled or mutual funds as the investment managers in the University’s Endowment Fund.


License Event Notification System (LENS)

All university personnel that operate a motor vehicle as part of their employment are required to undergo a Motor Vehicle Department background check. Their credentials are submitted to NYSDMV to obtain a driving abstract thru LENS.


Post-Covid Discretionary Expenditures Control Policy

Post-Covid Discretionary Expenditures Control Policy Policy Statement This policy provides updated guidance for controlling discretionary expenditures post-Covid pandemic. Reason for Policy The purpose of this policy is to help mitigate the financial harm to the University caused by the pandemic’s impact on University operations. Who is Governed by this Policy All academic and administrative staff […]


Taxpayer Identification Number Form (W-9) Requirement

This policy helps the University with its compliance with IRS regulations concerning the issuance and accuracy of annual tax statements to vendors.


Telecommunications Policy

Adelphi University provides telephone service for individuals undertaking mission-related activities. The university recognizes the need for personal telephone use, but expects individuals to pay directly for personal long-distance telephone calls.


Travel Expenses and Reimbursements

The university supports appropriate and legal uses of Adelphi funds for travel in furtherance of the university’s mission.


Tuition Credit Voucher Policy

Tuition Credit Voucher Policy Policy Statement Tuition credit vouchers are issued to facilities in appreciation for their personnel supervising students on a clinical experience through the University’s School of Education or High School Program. Vouchers may be used by the clinical supervisor/cooperating teacher this certificate was issued to, their dependent or any employee of the […]


University Vehicles

Adelphi University vehicles are available under certain circumstances for use in support of the university’s mission of education, research, and community service.


Whistleblower Hotline

Adelphi has a Whistleblower Plan, which is a safe and easy way to report financial or ethical concerns, such as theft or fraud. You may report anonymously.