University Resources, Operations and Policies

Schools/Departments:

  • Office of Information Technology
  • Categories:

  • Technology
  •  

    Use of Software Not Managed by Adelphi IT


    Policy Statement

    This policy outlines the usage of software not managed by Adelphi IT, and outlines requirements and exceptions.


    Reason for Policy

    Software is in use in many places throughout the University. Often, the software plays a critical role in the fulfillment of a business function. In order to maintain the university’s enterprise architecture, and to maintain business continuity when technical problems or disasters strike, the Office of Information Technology needs to be aware of all software that is used by Adelphi faculty and employees. This holds true, even when Adelphi IT does not manage the software.


    Who Is Governed by this Policy

    All end-user and application management accounts on computerized information systems operated by or on behalf of Adelphi University.


    Policy

    All software or computer-based services that are used, but not actively maintained by the Office of Information Technology must meet the following requirements:

    1. The software or service must have an identifiable sponsor who will function as the primary point of contact regarding all issues relating to the software.
    2. If the software or service has an Availability Requirement of Critical or Normal it must be identified and reported to the Information Security Officer for business continuity planning.
    3. If the software or service is used to process protected information, it must have its security evaluated prior to use and be approved by the Information Security Officer.
    4. Software or service evaluations must be repeated when significant changes to the software or the service occur.
    5. The software or service must be appropriately licensed and maintained.

    Deviation from Policy
    Deviation from this policy may be granted by the Chief Information Officer, or his/her delegate.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Contacts

    Chief Information Officer
    Office of Information Technology
    516.877.3340

    Dr. Kees Leune
    516.877.8178
    leune@adelphi.edu


    Document History

    • Last Reviewed Date: Fall 2017
    • Last Revised Date: Fall 2017
    • Policy Origination Date: October 7, 2009    

    Who Approved This Policy

    Office of Information Technology

     

    Schools/Departments:

  • Office of Information Technology
  • Categories:

  • Technology
  •  
     
     
    Apply Now
    Request Information