University Resources, Operations and Policies

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Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Social Security Number


    Policy Statement

    This policy describes the purpose of an employee’s social security number for employment purposes.


    Reason for Policy

    This policy sets forth the framework for the University’s collection, management and use of Social Security numbers.


    Who Is Governed by this Policy

    Faculty and Staff


    Policy

    All newly hired employees must provide the Office of Human Resources with their Social Security number in order to be authorized to work. Furthermore, the name and Social Security number an employee provides and uses while employed at Adelphi University must completely match the name and number on file with the government at the Office of Social Security. If an employee’s name and/or Social Security number changes while employed, the employee must contact the Office of Human Resources to update the employee information kept on file.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    When a newly hired employee is processed, the employee is asked to provide the Office of Human Resources with their Social Security number within the first three days of work and use the name provided on the card while employed at Adelphi University.


    Forms

    If an employee’s home address, name and/or Social Security number changes while employed, the employee must complete a correction of Payroll/Personnel Records form available at: http://intranet.adelphi.edu/hr/pdfs


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Maria Birch
    Talent Acquisition Specialist
    Levermore Hall, Room 203
    p – 516.877.3227
    e – birch@adelphi.edu

    Secondary Contact

    Annette Leone
    p – 516.877.3228
    e – leone2@adelphi.edu


    Document History

    • Last Reviewed Date: September 14, 2018
    • Last Revised Date: September 14, 2018
    • Policy Origination Date: unknown

    Who Approved This Policy

    Jane Fisher
    Director of Employment, Employee and Labor Relations

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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