University Resources, Operations and Policies

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Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Resignation from Employment


    Policy Statement

    This policy is designed to ensure the correct process is followed by Adelphi University employees in the event of an employee tendering their resignation from the University.


    Reason for Policy

    The purpose of this policy is to identify steps to complete when staff voluntarily terminate employment at the University.


    Who Is Governed by this Policy

    Faculty and Staff


    Policy

    An employee who separates from employment shall provide a signed and dated resignation letter which states the last work day for the employee.  No vacation or personal time is allowed to be taken during the notice period.

    Accrued, unused vacation will be paid only if adequate notice of separation is provided; Department Heads must give the University at least four weeks notice of separation and all other employees must give two weeks notice.  If sufficient notice of resignation is not given, there will be no payment for accrued and unused vacation.

    All reference inquiries for the employee shall be referred to the Office of Human Resources. Only dates of employment and job title will be confirmed.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    1. The Department Head must notify the separating employee of his/her responsibility under this policy to submit a resignation letter to the Office of Human Resources and to return all University owned equipment and/or property before he/she receives his/her final check. Such equipment or property may include, but shall not be limited to, uniforms, keys, ID badges/cards, computers, cell phones and any materials, supplies or other equipment issued or loaned to the employee.

    2. The Department Head should not approve any vacation or personal days during the notice period.

    3. The Department Head must ensure that all equipment and/or property have been returned prior to the separating employee’s last day of work.

    4. The final paycheck will be mailed to the employee unless the employee has direct deposit.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Maria Birch
    Talent Acquisition Specialist
    Levermore Hall, Room 203
    p – 516.877.3227
    e – birch@adelphi.edu

    Secondary Contact

    Annette Leone
    p – 516.877.3228
    e – leone2@adelphi.edu


    Document History

    • Last Reviewed Date: April 16, 2018
    • Last Revised Date:
    • Policy Origination Date:

    Who Approved This Policy

    Jane Fisher
    Director of Employment, Employee and Labor Relations

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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