University Resources, Operations and Policies

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Schools/Departments:

  • Human Resources
  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Personnel Records


    Policy Statement                                                               

    University personnel records should be accurate, relevant, and safe from improper disclosure. Federal and state laws require that certain information be gathered and maintained in personnel files.


    Reason for Policy                                                                    

    This policy provides guidance to employees about their privileges and obligations with respect to their own personnel records, and guides University personnel responsible for producing and maintaining personnel records in the appropriate handling of those records.


    Who Is Governed by this Policy                                         

    Faculty and Staff


    Policy

    The University maintains personnel files containing employees’ work histories to be used for payroll, benefits and other employment purposes.

    Personnel records are University property and are afforded confidential treatment at all times. Employees may review their personnel records (with 24 hours advanced notice) by contacting the Office of Human Resources.  See “Access to Personnel Files” policy.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    If an employee wishes to view his/her personnel file, he/she must contact the Office of Human Resources to schedule an appointment.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    See Access to Personnel Files Policy


    Policy Owner

    Jane Fisher
    516.877.3222
    fisher2@adelphi.edu

    Secondary Contact                                                              

    Anthony Maldonado
    516.877.3225
    amaldonado@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: April 9, 2018
    • Last Revised Date: May 1, 2018
    • Policy Origination Date:         

    Who Approved This Policy             

    Lisa S. Araujo
    Associate Vice President for Human Resources & Labor Relations.                                     

     
     
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