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    New York Paid Family Leave Policy


    Policy Statement

    At times, employees may need time off to care for a new child, a seriously ill family member or when a family member is called to active military service. 


    Reason for Policy

    New York Paid Family Leave (NYPFL) will provide job security and paid time off from work for a specified period of time to care for a new child, a seriously ill family member or if a family member is called to active military service.


    Who Is Governed by this Policy

    All non-faculty who work 20 or more hours per week are eligible for NYPFL benefits after 26 or more consecutive weeks (6 months) of employment. 

    Employees who work less than 20 hours per week become eligible after working 175 days.

    Employees have the ability to waive the benefit if they do not meet the above requirements. The waiver form may be accessed directly at the New York State Paid Family Leave website. The form must be submitted to the Office of Human Resources.


    Policy

    NYPFL is funded by employee payroll contributions. It provides wage replacement and job protection to employees who need time away from their jobs to:

    • bond with a newly born, adopted or fostered child;
    • care for a family member with a serious health condition; or
    • assist loved ones when a family member is deployed abroad on active military duty.

    Employees are entitled to be reinstated to their same or a comparable job upon return from NYPFL.

    Adelphi will continue an employee’s health insurance while on NY PFL as long as the employee continues to pay their health insurance premiums.

    Benefit Schedule

    Benefits for eligible employees will phase in over four years. In 2018, employees are eligible for up to 50 percent of the employee’s average weekly wage (AWW) up to a maximum benefit of $652.96 per week. In 2018, an employee can take up to eight weeks for an approved leave. The New York Paid Family Leave benefit will gradually increase in amount and duration over the next four years. The maximum employee contribution in 2018 shall be 0.126 percent of an employee’s weekly wage, up to the annualized New York State Average Weekly Wage (SAWW) capped at $1305.92 for 2018.

    See chart below.

    Year

    Weeks of Leave

    Benefit

    2018 8 Weeks 50% of employee’s AWW, up to 50% of SAWW
    2019 10 Weeks 55% of employee’s AWW, up to 55% of SAWW
    2020 10 Weeks 60% of employee’s AWW, up to 60% of SAWW

    How is NYPFL Paid for?

    The cost of this coverage is paid for through employee payroll deductions starting January 1, 2018.

    This translates into a maximum contribution of $1.65/week (capped at $85.80 for the year) per employee in 2018.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    If you anticipate an upcoming need for leave, notify your supervisor at least 30 days prior to the anticipated leave, or as soon as possible.


    Forms

    The waiver form may be accessed directly at the New York State Paid Family Leave website.

    Initiate the claim by completing the claim form. You may access the claim form directly at the New York State Paid Family Leave website.


    Related Information

    How Does NY PFL coordinate with other leaves?

    • An employee may not receive both disability benefits (your own serious health condition) and NYPFL benefits for the same period. If taken separately, both cannot exceed 26 weeks during the same year.
    • Eligible employees must supplement NYPFL with unused personal and unused accrued vacation days.
    • If you are eligible for Family Medical Leave Act (FMLA), it will run concurrently with NYPFL. If an employee declines NYPFL payments while using FMLA, the leave will still be counted against the employee’s NYPFL benefit time.

    For more information, view the New York State Paid Family Leave website or call 844.337-6303


    Policy Owner

    Karen Loiacono
    Director of Total Rewards
    Levermore Hall, Room 203
    p – 516.877.3228
    e – liacono@adelphi.edu

    Secondary Contact

    Joanna Ocampo
    p – 516.877.3221
    e – ocampo1@adelphi.edu


    Document History

    • Last Reviewed Date: May 31, 2018
    • Last Revised Date: January 1, 2018
    • Policy Origination Date: January 1, 2018

    Who Approved This Policy

    Karen Loiacono
    Director of Total Rewards

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
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