New York Paid Family Leave Policy

Policy Statement

At times, employees may need time off to care for a new child, a seriously ill family member or when a family member is called to active military service. 

Reason for Policy

New York Paid Family Leave (NYPFL) will provide job security and paid time off from work for a specified period of time to care for a new child, a seriously ill family member or if a family member is called to active military service.

Who Is Governed by this Policy

All non-faculty who work 20 or more hours per week are eligible for NYPFL benefits after 26 or more consecutive weeks (6 months) of employment. 

Employees who work less than 20 hours per week become eligible after working 175 days.

Employees have the ability to waive the benefit if they do not meet the above requirements. The waiver form may be accessed directly at the New York State Paid Family Leave website. The form must be submitted to the Office of Human Resources.

Policy

NYPFL is funded by employee payroll contributions. It provides wage replacement and job protection to employees who need time away from their jobs to:

• bond with a newly born, adopted or fostered child;
• care for a family member with a serious health condition; or
• assist loved ones when a family member is deployed abroad on active military duty.

Employees are entitled to be reinstated to their same or a comparable job upon return from NYPFL.

Adelphi will continue an employee’s health insurance while on NY PFL as long as the employee continues to pay their health insurance premiums.

Benefit Schedule

Benefits for eligible employees will phase in over four years. In 2018, employees are eligible for up to 50 percent of the employee’s average weekly wage (AWW) up to a maximum benefit of $652.96 per week. In 2018, an employee can take up to eight weeks for an approved leave. The New York Paid Family Leave benefit will gradually increase in amount and duration over the next four years. The maximum employee contribution in 2018 shall be 0.126 percent of an employee’s weekly wage, up to the annualized New York State Average Weekly Wage (SAWW) capped at $1305.92 for 2018.

See chart below.

How is NYPFL Paid for?

The cost of this coverage is paid for through employee payroll deductions starting January 1, 2018.

This translates into a maximum contribution of $1.65/week (capped at $85.80 for the year) per employee in 2018.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

If you anticipate an upcoming need for leave, notify your supervisor at least 30 days prior to the anticipated leave, or as soon as possible.

Forms

The waiver form may be accessed directly at the New York State Paid Family Leave website.

Initiate the claim by completing the claim form. You may access the claim form directly at the New York State Paid Family Leave website.

Related Information

How Does NY PFL coordinate with other leaves?

• An employee may not receive both disability benefits (your own serious health condition) and NYPFL benefits for the same period. If taken separately, both cannot exceed 26 weeks during the same year.
• Eligible employees must supplement NYPFL with unused personal and unused accrued vacation days.
• If you are eligible for Family Medical Leave Act (FMLA), it will run concurrently with NYPFL. If an employee declines NYPFL payments while using FMLA, the leave will still be counted against the employee’s NYPFL benefit time.

For more information, view the New York State Paid Family Leave website or call 844.337-6303. 

Policy Owner

Karen Loiacono
Director of Total Rewards
Levermore Hall, Room 203
p – 516.877.3228
e – liacono@adelphi.edu

Secondary Contact

Joanna Ocampo
p – 516.877.3221
e – ocampo1@adelphi.edu

Document History

• Last Reviewed Date: May 31, 2018
• Last Revised Date: January 1, 2018
• Policy Origination Date: January 1, 2018

Who Approved This Policy

Karen Loiacono
Director of Total Rewards