University Resources, Operations and Policies

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    Locksmith Services


    Policy Statement                                                               

    The locksmith maintains the efficient and effective operation of all door-locking hardware across the Adelphi campuses to provide a safe and secure environment for students, University personnel and visitors.

    The locksmith is also responsible for all key requests, replacements and returns. A key control database which tracks the status of all University-issued keys and key holders is also maintained.


    Reason for Policy                                                                    

    This policy provides guidelines for locksmith services for keying and security systems at Adelphi.


    Who Is Governed by this Policy                                         

    Faculty, Staff and Students


    Policy

    Key Requests

    All key requests must be submitted by the department head or authorized personnel through the University’s Footprints Work Order System, which can be accessed through the eCampus Services. The requester will be notified at their contact phone number when the key can be picked up at the Office of Public Safety.

    Keys are assigned to specific individuals, and therefore must not be loaned or borrowed. If a key is no longer needed, it must be returned to the Office of Public Safety for reassignment.

    If a key is to be permanently transferred from one person to another, it must first be authorized and approved by the Locksmith. This is also done by the department head or authorized personnel through the Footprints Work Order System.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    Lost or Stolen Keys

    Lost or stolen keys must be reported to Public Safety immediately. A Lost or Stolen Key Replacement Form (PDF) must be completed by the department head AND the key holder. The completed form should be brought by the keyholder to the Public Safety 24-hour Public Safety Command Center located in Levermore Hall, Suite 113 to obtain an Incident Report Number.

    Once the number is obtained and written on the form, it should be dropped off for processing at the Office of Public Safety.

    Please note that a lost or stolen key will not be automatically replaced.

    Lock Repair, Replacement or Installation

    All lock work order requests must be submitted by department head or authorized personnel through the Footprints Work Order System.

    Emergency Services

    All emergency lockouts and service requests can be directed by anyone to Public Safety at 516.877.3511.


    Forms

    Lost or Stolen Key Replacement Form (PDF)


    Related Information

    Footprints Work Order System


    Contacts     

    Policy Owner

    Robert F. Hughes
    516.877.3500
    rfhughes@adelphi.edu

    Secondary Contacts

    Tom Siracusa
    516.877.3500
    siracusa@adelphi.edu

    Ray Hughes
    516.877.3500
    rhughes@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: December 11, 2017
    • Last Revised Date: December 11, 2017
    • Policy Origination Date: Unknown

    Who Approved This Policy

    Gene Palma, Chief of Administration and Associate Vice President

     
     
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