Hours of Work

Policy Statement

This policy establishes the official workweek at Adelphi. Because of the differing nature of our business, departmental guidelines determine employee scheduling needs and should be communicated to employees as part of their orientation.

Reason for Policy

To provide guidelines to managers regarding work hours that meet operational requirements while considering employees’ preferences and external obligations.

Who Is Governed by this Policy

Staff

Policy

The University maintains a twenty-four-hour-a-day, seven-day-a-week operation. Therefore, when individuals accept employment at the University, they do so with the understanding that there may be occasions when they will be expected to work different schedules or additional shifts than those they were hired to work, during all hours of operation to provide adequate staffing coverage in emergency situations.

The University workweek for all full-time non-union employees is 40 hours per week. Certain departments may only regularly require 35 – 40 hours per week, however, in these cases no additional monies will be paid for hours worked between 35-40 hours. Union represented employees are covered by the applicable provisions of their collective bargaining agreement.

The pay week for full and part-time non-union employees is from Saturday through Friday. The pay week for hourly employees is from Friday through Thursday. The pay week for student employees, Mechanics, Custodians and Public Safety employees is from Monday through Sunday.

Non-exempt non-union employees shall be paid overtime (1½ times pay) for all hours worked over 40 hours in one week. Exempt employees shall be paid an annual salary and are not eligible for compensatory time, overtime or additional pay based upon number of hours/days worked per week. Non-union employees will not be paid any additional monies for hours worked between 35-40 hours per week since the University workweek is 40 hours.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

Department Heads or their designees are responsible for scheduling staff and for notifying their employees of their hours of work.

If it is necessary to change an employee’s hours or days of work, the Department Head will give as much advance notice as possible to the affected employee(s). If a Department Head wishes to change the hours of a union employee, the Department Head must get the approval of the Office of Human Resources first.

The Department shall first request volunteers for changes in schedules. If no employee volunteers, the Department will select the employee based upon needs and qualifications. For union represented employees, the applicable collective bargaining agreement provisions will be followed.

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 14, 2023
• Last Revised Date: September 13, 2018
• Policy Origination Date: Not known

Who Approved This Policy

John Siderakis, Chief Administrative Officer