University Resources, Operations and Policies

Fleet Management


Policy Statement

The Finance Office monitors all maintenance on university vehicles.


Reason for Policy

To monitor maintenance procedures on all university vehicles to insure they are done properly, safely, efficiently and at the correct cost.


Who Is Governed by this Policy

Staff


Policy

All the maintenance on university vehicles are monitored by the Finance office. Automotive Rentals Inc (ARI) is contracted to monitor the progress of the vehicle
maintenance. The vendors are required to contact ARI to get permission to work on any vehicle. ARI has the records on all vehicles and questions the vendors if they feel that something should or should not be done. In addition if the amount to fix the vehicle is over $1,000.00, ARI must contact this office before the work can be completed. ARI pays the vendors for the work and the final bill for all university vehicles is submitted to this office for payment each month.


Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


Contacts

Michael S. Spar
p – 516.877.3248
e – spar@adelphi.edu

Robert DeCarlo
p – 516.877.3184
e – decarlo@adelphi.edu


Document History

  • Last Reviewed Date: January 31, 2018
  • Last Revised Date: January 31, 2018
  • Policy Origination Date: July 18, 2017

Who Approved This Policy

Robert DeCarlo, Chief Financial Officer and Associate Vice President

 
 
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