University Resources, Operations and Policies

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Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
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    Exit Interview


    Policy Statement

    The University is committed to providing quality programs and a good working environment for all employees. Exit interviews can be an important tool for gathering the kinds of information about the success of Human Resources programs.


    Reason for Policy

    The purpose of Adelphi University’s Exit Interview policy is to provide a structure that enables the University to elicit valuable information regarding the experience of employees who are leaving the organization.


    Who Is Governed by this Policy

    Faculty and Staff


    Policy

    An Exit Interview will be conducted either over the telephone, in person, or online by the Office of Human Resources with every full-time and part-time employee who voluntarily leaves the University (unless circumstances make it impossible to do so).

    The Exit Interview serves the purpose of:

    • Ensuring all legal requirements are met
    • Disseminating information on final pay, benefits conversion, etc.

    Additionally, employees who voluntarily resign will be provided with a link to the Exit Survey where employees can anonymously provide confidential feedback on their experiences at Adelphi.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    The exit interview will include the following information where applicable:

    The employee will be informed of what monies are due (e.g., final pay, unused, accrued vacation pay) and when the payment will be made. The employee will also be informed of any monies owed to the University; e.g., tuition remission and the method of repayment. Except where state laws mandate a specified time period, any salary and vacation monies due the employee will be processed in the next payroll period.

    Conversion of Group Life and Health Insurance will be explained and forms will be provided. In the case of 403(b), employees will be advised of their options under the terms of the plan.

    Employees will be directed to return all University property, including laptop computers, cell phones, keys and picture identification to the Office of Human Resources.

    If an employee is unable or refuses to attend an Exit Interview, the applicable information and documentation will be mailed to the former employee’s address via certified mail.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Jane Fisher
    Director of Employment, Employee and Labor Relations
    Levermore Hall, Room 203
    p – 516.877.3222
    e – fisher2@adelphi.edu

    Secondary Contact                                                              

    Anthony Maldonado
    p – 516.877.3223
    e – amaldonado@adelphi.edu


    Document History

    • Last Reviewed Date: September 17, 2018
    • Last Revised Date: September 17, 2018
    • Policy Origination Date: Unknown     

    Who Approved This Policy

    Jane Fisher
    Director of Employment, Employee and Labor Relations   

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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