University Resources, Operations and Policies

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Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Employee Information Changes


    Policy Statement

    This policy sets forth the process for updating and changing employee information within University systems.


    Reason for Policy

    Adelphi University needs to have the most up to date records on employee information and this policy sets the process to update employee records.


    Who Is Governed by this Policy

    Faculty and Staff


    Policy

    In order to maintain accurate and thorough payroll and employment records, the Office of Human Resources must be notified when any of the following changes in employee information occur: name, address, marital status, number of dependents for withholding tax purposes, attainment of additional degree (furnish transcript), home telephone number, spouse’s name, campus address, emergency name and telephone number.

    Whenever one or more of the above changes occur, the employee must complete the appropriate information online and submit it to the Office of Human Resources in a timely manner.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    • You may send the request to change your address and/or emergency contact by accessing My Profile within eCampus.
    • Log into eCampus
    • Click on eSAAS
    • Click on My Profile
    • Enter the changes into the box and click Submit Changes

    Nature of Change

    Records that Need to be Changed

    Name, Address, Marital Status, Dependents for Withholding

    Personnel File and System (electronic record), W-4, Insurance Records

    Attainment of Additional Degree
    (furnish transcript)

    Departmental Records, Personnel File and System

    Home Telephone Number, Spouse’s Name, Campus Address, Emergency Name and Telephone Number

    Personnel File and System


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Donna Kiesche
    Human Resources Representative
    Levermore Hall, Room 203
    p – 516.877.3225
    e – dkiesche@adelphi.edu

    Secondary Contact

    Anthony Maldonado
    p – 516.877.3223
    e – amaldonado@adelphi.edu


    Document History

    • Last Reviewed Date: September 17, 2018
    • Last Revised Date: September 17, 2018
    • Policy Origination Date: Unknown

    Who Approved This Policy

    Jane Fisher
    Director of Employment, Employee and Labor Relations

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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