Employee Information Changes

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This policy sets forth the process for updating and changing employee information within University systems.

Policy Statement

This policy sets forth the process for updating and changing employee information within University systems.

Reason for Policy

Adelphi University needs to have the most up to date records on employee information and this policy sets the process to update employee records.

Who Is Governed by this Policy

Faculty and Staff

Policy

In order to maintain accurate and thorough payroll and employment records, the Office of Human Resources must be notified when any of the following changes in employee information occur: name, address, marital status, number of dependents for withholding tax purposes, attainment of additional degree (furnish transcript), home telephone number, spouse’s name, campus address, emergency name and telephone number.

Whenever one or more of the above changes occur, the employee must complete the appropriate information online and submit it to the Office of Human Resources in a timely manner.

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

  • You may send the request to change your address and/or emergency contact by accessing My Profile within eCampus.
  • Log into eCampus
  • Click on eSAAS
  • Click on My Profile
  • Enter the changes into the box and click Submit Changes
Nature of Change Records that Need to be Changed
Name, Address, Marital Status, Dependents for Withholding Personnel File and System (electronic record), W-4, Insurance Records
Attainment of Additional Degree
(furnish transcript)		 Departmental Records, Personnel File and System
Home Telephone Number, Spouse’s Name, Campus Address, Emergency Name and Telephone Number Personnel File and System

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

  • Last Reviewed Date: March 14, 2023
  • Last Revised Date: March 14, 2023
  • Policy Origination Date: Unknown

Who Approved This Policy

John Siderakis, Chief Administrative Officer

Policy Owner

Secondary Contact

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