University Resources, Operations and Policies

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    Classification of Employees


    Policy Statement

    This policy describes the various classifications of positions in terms of Fair Labor Standards Act employment designations (exempt or nonexempt) and employee status definition.


    Reason for Policy

    The Fair Labor Standards Act, as amended, classifies employee positions as either “exempt” or “nonexempt.” The FLSA classification designation of a position determines how employees may be paid, among other things, for hours worked in excess of forty (40) hours per week and whether or not they are subject to the minimum wage and overtime provisions of the FLSA.


    Who is Governed by this Policy

    Faculty and Staff


    Policy

    Adelphi University classifies non-union employees on the payroll of Adelphi University as full-time, part-time, hourly, temporary or student employees.

    • Full-time Employee – The standard work week for full-time non-union employees is 40 hours per week; however, departments have also set departmental work weeks at 35 or 37.5 hours. Full-time employees are eligible for benefits provided by the University; however, the date of eligibility may vary depending upon the benefit. All full-time employees are paid an annual salary on a bi-weekly basis, except where otherwise designated. Exempt full-time employees are paid a fixed annual salary regardless of the number of hours worked. Exempt employees are generally defined as executive, administrative, managerial and professional personnel.  Non-exempt employees are paid a salary and are eligible for overtime according to the University overtime pay policy.
    • Part-time Non-faculty Employees – This category includes individuals who regularly work at least 25 to 27 hours per week. Part-time employees are eligible for some benefits if they are scheduled to and work 25 hours or more per week on a regular basis. These benefits are vacation days, personal days, sick days, holidays and tuition remission. Part-time employees may be eligible to contribute to the 403(b) plan and may be eligible for a university match subject to the terms and conditions of the Plan. Part-time employees are paid bi-weekly based upon an annual salary and a fixed schedule of hours per week and are eligible for overtime according to University overtime policy.  Part-time employees are eligible for prorated vacation, holidays (if they fall on an employee’s designated work day), sick days and personal days.
    • Part-time Faculty Employees – This category includes all non-full time faculty members.  Part-time faculty members can only teach nine credits per semester with a maximum of 16 credits in the fall and spring (combined) and a maximum of 21 credits per fiscal year (September 1 through August 31).  Exceptions may be made in accordance with the AAUP CBA. Additionally, Part-time faculty cannot work more than 27 hours per week in all classifications/positions combined. For purposes of this policy, one credit hour equates to 3 hours of work per week. In other words, if a part-time faculty teaches 3 credits, it will equate to 9 hours of work per week
    • Temporary Employees – This category includes employees hired with a planned limit, usually no more than 6 months, to his/her employment period. Employees in this category are not eligible for benefits. Temporary employees are paid bi-weekly at an hourly rate of pay and are eligible for overtime in accordance with University overtime policy. 
    • Hourly Employees – This category includes individuals who are paid on an hourly basis whose average weekly hours are less than 20 hours per week. Hourly employees are typically not eligible for benefits but may be eligible for short-term disability benefits and 403(b) if they work more than 1,000 hours, subject to terms and conditions of the Plan. Hourly employees are paid bi-weekly at an hourly rate of pay and are eligible for overtime in accordance with University policy. Hourly employees cannot work more than 27 hours per week in all positions combined.
    • Student Employees – A student employee is an Adelphi University student (whose employment may or may not be subsidized by federal work study funds depending upon the credit course load carried and other eligibility requirements) who is paid on an hourly or stipend basis and is eligible for overtime in accordance with University overtime policy. Student employees are not eligible for benefits and are paid bi-weekly at an hourly, or fixed, rate of pay. Student employees typically work less than 20 hours per week but cannot work more than 27 hours per week in all departments combined.
    • Graduate Assistants – Graduate assistantships are non-tenured, part time appointments that are available through student employment in a variety of offices and departments including academic departments, research units, administrative offices, and service units.  There are several types of Graduate Assistants: Teaching Assistant; Research Assistant; Administrative Graduate / Service Assistant; and Graduate Intern/Traineeship. The maximum graduate assistant appointment is 27 hours per week. Graduate Assistants are eligible for overtime in accordance with University overtime policy.  With special approval of the Provost’s Office, a student may instead hold multiple smaller fractional-time, appointments that do not accrue to more than 27 hours per week – this includes hours worked for all campus jobs combined including part-time faculty appointments. For additional information, see the Graduate Assistant Handbook.

    Non-Employees

    Individuals working at the University whose services are obtained through outside agencies are paid by the agency and are not deemed to be employees of the University.


    Maximum number of hours

    Only authorized full-time employees can work more than 27 hours per week in all positions combined. All other employees (student [27], hourly [20], part-time [27], RAs, etc…) are prohibited from working more than the authorized hours per week in all positions and classifications combined as noted above.


    Examples of Hours of Work:

    • a part-time faculty member who does not hold another position at Adelphi can only teach up to 9 credits per semester ( a maximum of 16 credits in the fall and spring semester and a maximum of 21 credits for the year) and cannot work as an hourly employee;
    • A part-time faculty member who is teaching 6 credits (18 hours of work per week equivalent) and is also employed as an hourly can only work 9 hours per week as an hourly employee for a total of 27 hours per week maximum;
    • A Graduate Assistant who is required to work 15 hours per week for the assistantship and is employed as a part-time faculty member can only teach up to 4 credits (12 hours of work per week equivalent) per semester for a 27 hour per week maximum;
    • A student employee who is also a Resident Assistant (RA) – 10 hours per week equivalency can only work up to 17 hours per week maximum as a student employee

    Non-full time employees cannot work more than the 27 hour per week maximum. If a department head requires a one-time exception to this policy he/she must request the exception in advance and be granted approval in writing from the Director of Employment, Employee & Labor Relations or the Associate Vice President for Human Resources and Labor Relations before working more than 27 hours in a week.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    Procedure for Hiring:

    A full-time or part-time employee may be hired if the position has approval from the Position Review Committee.  An hourly, temporary or student employee may be hired with budget approval. Recruitment and interviewing for full-time and part-time non-faculty can only begin after coordination with the Office of Human Resources and Position Review Committee.   
    Forms                                                                           

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Anthony Maldonado
    Human Resources Partner
    Levermore 203
    p – 516.877.3223
    e – amaldonado@adelphi.edu

    Secondary Contact

    Maria Birch
    p – 516.877.3223
    e – birch@adelphi.edu


    Document History

    • Last Reviewed Date: January 19, 2018
    • Last Revised Date: January 19, 2018
    • Policy Origination Date: Not known

    Who Approved This Policy

    Jane Fisher
    Director of Employment, Employee and Labor Relations

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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