University Resources, Operations and Policies

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    Distribution of Literature


    Policy Statement                                                               

    It is the University’s policy to forbid distribution of advertising material, commercial or charitable solicitations, merchandise catalogs, handbills, or materials of a political or potentially adversarial nature on the premises.


    Reason for Policy                                                                    

    This policy was established to inform Faculty and Professional Staff Members and Students about the University’s policy to prohibit peddling, canvassing, soliciting, and distribution of literature of any kind on the University premises during work time.


    Who Is Governed by this Policy                                         

    Faculty, Staff, Students


    Policy

    Except as otherwise required by applicable law, employees may not distribute literature or printed materials of any kind, solicit financial contributions or solicit for any other cause during working time, in the interests of maintaining a professional business environment and preventing interference with work and inconvenience to others.  Employees who are not on working time may not solicit employees who are on working time for any cause or distribute literature of any kind to them. This policy also prohibits solicitations via the University’s e-mail and other telephonic communication systems.

    The sale of merchandise including, but not limited to, food, books, publications, or services of any kind on Adelphi property is prohibited, except as approved in writing by the Office of Business Affairs.

    AU Auxiliary Service operations (e.g. the University Bookstore, the Child Activity Center, student organizations and AU food services) are not restricted by this policy.

    If a supervisor has knowledge that an employee is soliciting co-workers or students without getting the appropriate permission, the supervisor should inform the employee of the solicitation policy and instruct the employee to stop the practice until they get the proper approval.

    Note:

    Permission to solicit or to sell on the campus(es) does not imply University endorsement of the products or services offered.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    Employees wishing to get approval to solicit on the Adelphi campus(es) must contact the Office of Business Affairs prior to engaging in any solicitation.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    See policy “Solicitation on Campus”


    Policy Owner

    Jane Fisher
    516.877.3222
    fisher2@adelphi.edu

    Secondary Contact                                                              

    Maria Birch
    516.877.3227
    birch@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: April 2018
    • Last Revised Date: April 2017
    • Policy Origination Date: Not Known         

    Who Approved This Policy             

    Lisa S. Araujo
    Associate Vice President for Human Resources & Labor Relations.                                     

     
     
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