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    Dependent Care Spending Account


    Policy Statement                                                               

    The Dependent Care Spending Account allows employees to pay for eligible dependent care expenses with pre-tax dollars.  


    Reason for Policy                                                                    

    Dependent Care Spending Account contributions are taken directly from earnings before federal and most state and city income and social security taxes are deducted.


    Who Is Governed by this Policy                                         

    Full Time Faculty, Non-union and Public Safety Employees


    Policy

    All full-time Faculty, Non-union and Public Safety employees may elect to contribute up to $5,000 of earnings to a Dependent Care Spending Account to reimburse themselves for expenses that are incurred to care for eligible dependents, while at work.  Eligible dependents are those whom you are entitled to claim as dependents on your federal tax return. If you are married, your spouse must also work, be a full-time student, or be disabled to be eligible to participate.

    • Eligible dependents include dependent child(ren) under age 13; and/or a disabled spouse or other disabled tax-qualified dependent who spends at least eight hours a day at home.

     

    • Eligible expenses include care at licensed nursery schools, day camps (not overnight camp), and child care centers which provide day care and household services (related to the care of the elderly or disabled adults or children who live at home) provided by a housekeeper, maid, cook, etc., as long as the individual is partly responsible for the well-being and care of the qualified dependents.  

    Definitions

    Allowable Changes mid year:

    This allows the participant to increase or decrease their election amount

    Significant cost changes

    Change in provider or number of hours of care needed

    Addition of a better benefits option

    Change in coverage under another plan.


    Procedures

    New employees can elect to join on the first of the month following hire date or as of the first of the month if hire date is on the first.  Continuing employees can elect to participate in the Dependent Care Spending during the annual enrollment period in November for a January 1st effective date.

    To enroll in the Dependent Care Spending Account, employees must complete an enrollment form indicating the amount they want to contribute to the Dependent Care Spending Account for the plan year, January 1st through December 31st.


    Forms

    Employees wishing to enroll in this benefit must contact Human Resources for the appropriate form.


    Related Information

    WageWorks currently handles the Dependent Care Spending Accounts. View your account on myspendingaccount.wageworks.com or call 1.888. 557.3156.  View the Adelphi University summary of the plan.


    Policy Owner

    Karen Loiacono
    516.877.3229
    loiacono@adelphi.edu

    Secondary Contact                                                              

    Joanna Ocampo
    516.877.3221
    ocampo1@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: May 1, 2018
    • Last Revised Date: December 5, 2017
    • Policy Origination Date: November 1, 2002          

    Who Approved This Policy                                                  

     
     
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