University Resources, Operations and Policies

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Schools/Departments:

  • Human Resources
  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
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    Confidentiality


    Policy Statement

    Adelphi University is committed to maintaining the integrity and security of confidential records and information created, received, maintained and/or stored by the university in the course of carrying out its educational and research missions.


    Reason for Policy

    The intent of this policy is to protect the rights of students and employees, and to ensure the privacy and accuracy of education and employment records. 


    Who is Governed by this Policy

    Faculty, Staff, and Students


    Policy

    Many employees work with sensitive and confidential information involving student or employee academic, psychological, personal, disciplinary records and/or salaries or records regarding the University’s finances or business planning.  Upholding the confidentiality of this information is tantamount to retaining the trust of students and co-workers and the success of the University, and represents the respect Adelphi has for its students and employees.

    Employees must maintain the confidentiality of information they come in contact with.  Employees should not view any files or computer records or make copies unless required specifically by their jobs and should not discuss any confidential information unless required by their job.  Violation of this policy will lead to disciplinary action, up to, and including, termination of employment.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    If a supervisor suspects that an employee has violated the confidential nature of the data they work with, the supervisor should contact the Office of Human Resources.  A Human Resources representative along with the supervisor will then meet with the employee to discuss the concerns and take possible disciplinary action, up to, and including, termination of employment.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    Link to FERPA policy


    Policy Owner

    Name: Jane Fisher
    Title: Director of Employment, Employee & Labor Relations
    Office: Levermore 203
    Phone Number: 516.877.3222
    Email: fisher2@adelphi.edu


    Secondary Contacts

    Contact

    Telephone

    Email

    Anthony Maldonado

    516.877.3223

    amaldonado@adelphi.edu


    Document History

    • Last Reviewed Date: April 2018
    • Last Revised Date: April 2018
    • Policy Origination Date: Not known

    Who Approved This Policy

    Jane Fisher Director of Employment, Employee & Labor Relations


    Tags

    HR, Faculty, Staff


    Additional Information for Policy Library

    • Student employees
    • Faculty
    • Staff and Administration
     
     
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