University Resources, Operations and Policies

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Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Advertising for Employment


    Policy Statement

    The University is required by law to follow certain guidelines such as the Equal Employment Opportunity Act when seeking candidates to fill university positions.


    Reason for Policy

    This Policy sets out the requirements for posting and advertising position vacancies prior to the selection of a candidate.


    Who Is Governed by this Policy

    Faculty and Staff


    Policy

    Employment advertisements must be approved by The Office of Human Resources and appropriate department head. Only the Office of Human Resources may place classified advertisements for employment and/or recruitment purposes in order to provide a centralized advertising program, ensure quality and cost effectiveness, comply with the University’s Equal Employment Opportunity and Affirmative Action Program regulations and bill the appropriate employment advertising budget. Department Heads or Chairs must only utilize Human Resources approved ad verbiage on member only listservs.


    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    1. Once approval is obtained from the appropriate department head, the department/school may request that the Office of Human Resources place an advertisement.
    2. The department/school must provide the Office of Human Resources with the following information about the position:
      • Job title
      • Job Description
      • Desired publication(s)
    3. All ads must comply with Equal Employment Opportunity and Affirmative Action Program regulations and include the words, “Adelphi University is an equal opportunity/affirmative action employer committed to building a diverse workforce and strongly encourages applications from women, under-represented groups, members of the LGBT community, people with disabilities and veterans.”
    4. The Office of Human Resources will fax or e-mail a draft of the advertisement (including the price and placement date) to the department for final approval upon request.
    5. All invoices for ads will be processed in the Office of Human Resources and billed to the department placing the ad.
    6. The Office of Human Resources will coordinate the recruitment process and no offers of employment should be made without prior approval from Human Resources or, for faculty positions, Office of the Provost, which includes a background check and, for faculty positions and executive leadership, subject to the Board of Trustees approval.

    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Jane Fisher
    Director of Employment, Employee and Labor Relations
    Levermore Hall, Room 203
    p – 516.877.3222
    e – fisher2@adelphi.edu

    Secondary Contact                                                              

    Maria Birch
    p – 516.877.3227
    e – birch@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: September 17, 2018
    • Last Revised Date: September 17, 2018
    • Policy Origination Date: Not Known

    Who Approved This Policy                                                  

    Jane Fisher
    Director of Employment, Employee and Labor Relations

     

    Schools/Departments:

  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  
     
     
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