University Resources, Operations and Policies

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Schools/Departments:

  • Human Resources
  • Office of Human Resources
  • Categories:

  • Employment/Human Resources
  •  

    Access to Personnel Files


    Policy Statement                                                               

    Employees who wish access to their personnel files must contact the Office of Human Resources at least 24 hours in advance requesting to review their files.


    Reason for Policy                                                                    

    University employees have the right to view their personnel files if requested and protocols are followed.


    Who Is Governed by this Policy                                         

    Faculty and Staff


    Policy

    1. Employees may review their personnel files.  Employees are not permitted to remove the files from the office or to make photocopies of the contents (except for performance reviews).
    2. Exempt from employee access are reference letters and reports, and records relating to investigation of a possible criminal offense or confidential investigations.

    Definitions

    This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Procedures

    Employees who wish access to their personnel files must contact the Office of Human Resources at least 24 hours in advance requesting to review their files.


    Forms

    This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Related Information

    This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.


    Policy Owner

    Donna Kiesche
    516.877.3225
    dkiesche@adelphi.edu

    Secondary Contact                                                              

    Anthony Maldonado
    516.877.3223
    amaldonado@adelphi.edu


    Document History                                                      

    • Last Reviewed Date: January 19, 2018
    • Last Revised Date: January 19, 2018
    • Policy Origination Date: Not Known                

    Who Approved This Policy                                                  

    Cindy Donnelly, Chief Human Resources Officer

     
     
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