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A

Advances Policy

Standards and procedures to enable appropriate stewardship of its assets, cost-effective business practices, and accurate financial reporting.

Auctions

Guidelines regarding the University’s responsibilities for conducting auctions to the public.

Authorization for the Movement of Funds between University Financial Accounts Policy

The policy set forth in this document is intended to govern the authorization requirement for withdrawals or transfers of funds from Adelphi University (“University”) financial accounts.

Authorized Signature Policy

It is the policy of Adelphi University that appropriate internal controls and accepted best practices be utilized in the approval of all financial transactions.

B

Budget Preparation

Each department must carefully prepare and monitor its approved budget in detail on at least a monthly basis.

C

Capital Assets, Purchasing and Initiating a Purchase

University purchasing policies and procedures apply uniformly to all funds administered by the University, whether they are unrestricted or restricted funds.

Capitalization Policy

Provides consistent and accurate capitalization of all assets held by the University.

Cash Receipts

Procedures for determining when and how the university will advance its financial resources and collect, or otherwise clear, these advances.

Consultant Services

Process for approving and managing service or consulting agreements that faculty undertake under the auspices of Adelphi University.

Contract Review

It is imperative that employees intending to enter into a contract with outside parties adhere to established procedures to protect Adelphi and themselves against this risk exposure.

D

Discretionary Expenditures Control Policy

This policy provides guidance for controlling discretionary expenditures.

E

Establishing and Maintaining Bank Accounts at Financial Institutions Policy

The University must institute consistent financial controls for establishing and maintaining all bank accounts to enable appropriate stewardship of its assets, cost-effective business practices, and accurate financial reporting.

G

Grants and Award Management and Closeout

The policy provides requirements that are intended to facilitate the timely and accurate processing and recording of financial transactions and the management and closeout of sponsored projects.

I

Investment Policy

Guidance for Adelphi University and the investment adviser and managers in prudent supervision and management of assets and investments.

L

Lodging

Travel Policies are to provide clear directions on how to plan and organize travel with the safety of the students, sports teams, educational groups, faculty, staff and administrative representatives in mind.

S

Solicitation

For the convenience of its community, Adelphi University allows limited sales to be conducted on its campus in ways that are consistent with the university’s mission, take account of off-campus businesses, and comply with applicable laws and regulations.

T

Taxes on Unrelated Business Income

In accordance with Internal Revenue Code Section 501(c)(3), Adelphi University is a tax-exempt organization.

Taxpayer Identification Number Form (W-9) Requirement

This policy helps the University with its compliance with IRS regulations concerning the issuance and accuracy of annual tax statements to vendors.

Telecommunications Policy

Adelphi University provides telephone service for individuals undertaking mission-related activities. The university recognizes the need for personal telephone use, but expects individuals to pay directly for personal long-distance telephone calls.

U

University Vehicles

Adelphi University vehicles are available under certain circumstances for use in support of the university’s mission of education, research, and community service.

V

Vehicle Usage Policy

This policy discusses Adelphi University-owned, non-owned and rental vehicles. Adelphi University (AU) vehicles may only be used for official AU business, with exceptions. The use of university vehicles for personal or other non-official business is strictly prohibited.

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