Mail and Personal Safety

Policy Statement

Adelphi University is committed to ensuring the safety of all members of the University community and maintaining the safety and security of our mail services. While no large organization is immune from safety concerns, clear policies and procedures help reduce the likelihood of safety concerns and guide appropriate responses to situations that may arise.

Reason for Policy

The purpose of this policy is to reiterate expectations for University employees regarding the use of Adelphi University Mail Services and to set forth procedures to follow in response to suspicious mail.

Who is Governed by this Policy

Faculty, Staff, and Students

Policy

Adelphi University Mail Services provides the University community with mail services for sending, receiving, and processing domestic, international, and interoffice mail. University employees are expected to use the mail services for legitimate business and educational purposes. While we understand that our employees may need to use our mail services from time to time for personal matters at their personal expense, certain uses of Adelphi University Mail Services are prohibited. Our mail services must never be used by any employee or any University consultant, vendor, contractor, or subcontractor in violation of our other applicable University policies.

The safety of our community is critically important. If a student or employee receives a suspicious package or envelope through Adelphi University Mail Services, the mail item should not be opened and the Department of Public Safety must be notified immediately. Some signs of suspicious mail include: evidence of powder or unusual substances; odd odor; protruding wires; lopsided or uneven appearance; excessive postage or tape and unexpected markings, such as “Do Not X-Ray.”

Definitions

This policy does not have definitions associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Procedures

The safety of our community is critically important. If a student or employee receives a suspicious package or envelope through Adelphi University Mail Services, the mail item should not be opened and the Department of Public Safety must be notified immediately. Some signs of suspicious mail include: evidence of powder or unusual substances; odd odor; protruding wires; lopsided or uneven appearance; excessive postage or tape and unexpected markings, such as “Do Not X-Ray.”

Forms

This policy does not have forms associated with it at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Related Information

This policy does not have related information at this time. Upon periodic policy review this area will be evaluated to determine if additional information is needed to supplement the policy.

Document History

• Last Reviewed Date: March 27, 2023
• Last Revised Date: July 18, 2019
• Policy Origination Date: November 30, 2017

Who Approved This Policy

John Siderakis, Chief Administrative Officer