University Resources, Operations and Policies

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    Capital Assets, Purchasing and Initiating a Purchase

    Policy Statement

    University purchasing policies and procedures apply uniformly to all funds administered by the University, whether they are unrestricted or restricted funds. All funds deposited with the University must be expended according to prevailing University policies.

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    » Refer to the “Purchasing Policy” of the Financial and Administrative Reference Guide

    Reason for Policy                                                                    

    This policy establishes the fundamental requirements of the university’s procurement system that shall guide the responsible expenditure of university funds Individuals within the university community are also expected to act as stewards of university funds when making purchases. Responsible expenditure of university funds requires the proper consideration of price, quality, and reliability, as well as appropriate service and delivery terms, and compliance with donor and sponsor requirements.

    Who Is Governed by this Policy                                         

    Faculty and staff


    Policy Owner 

    Robert DeCarlo

    Secondary Contacts

    Russ Palmer

    Liz Kash

    Darlene Darmiento

    Tom Kramer

    Michaela Mogollon

    Document History                                                      

    • Last Reviewed Date: September 11, 2017
    • Last Revised Date: September 11, 2017
    • Policy Origination Date: Not known 

    Who Approved This Policy                                                  

    Robert DeCarlo, Chief Financial Officer & Associate Vice President

    Michael J. McLeod, Assistant Vice President & Budget Director

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